IFPA CHARITABLE TRUST
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Aims
To establish a Charitable Trust which will ensure the spread of IFPA standards of training in developing countries and the UK and supporting research which will enhance the practice of aromatherapy, by providing targeted financial support to enable this. The Charitable Trust will administer an International Scheme and a UK Scholarship Fund and provide some support to new educational ventures.
The Charitable Trust will support annual research awards [IFPA Acorn Research Award] to members and from time to time provide funding for research projects based at UK universities.
Introduction
The IFPA is determined to be a worldwide leader in the field of Aromatherapy. It is involved in setting the standards for national aromatherapy training. Furthermore the IFPA is concerned that the standards it sets should be encouraged amongst the ‘developing’ countries. Many people from these countries are beginning to wish to train in aromatherapy.
There is some awareness amongst members of the IFPA that there are areas of difficulty in the developing countries, particularly in financing their places on existing courses and also the establishment of the IFPA accredited training courses. In order to support the development of high standards of aromatherapy practice in developing countries the IFPA will establish an International Aid Scheme.
There are many schools in the UK that provide courses and diplomas of varying standards. Because of the high standards required by the IFPA of its registered Tutors, this is often reflected in the cost of the course. This means that students of limited financial resources may feel obliged to take up cheaper training options. In order to encourage students with limited means to take the IFPA accredited courses in the UK, a scholarship fund will be established.
The IFPA is keen to develop a research culture within the profession. The Charitable Trust will support an annual Acorn Research Award aimed at members who are new to research but are interested in carrying out a small scale, practitioner led project related to practice. An annual Case History of the Year will also be awarded to encourage members to publish their work. When funds are available the Trust will also consider supporting university based research that the Council believes will have important results relating to the improvement of aromatherapy practice.
Administration
The Trust will be administered under the authority, but separate from the IFPA council. There will be a committee of five members, made up of the IFPA Charitable Trust Chair, Treasurer Chair, 2 other IFPA members and 1 lay member. The IFPA council, on recommendations of the Charitable Trust committee, will appoint other members of the Charitable Trust committee to serve on a yearly renewable basis.
IFPA registered Principal tutors who are on the register of training providers and who sit on the charitable trust committee must declare an interest if an applicant is from their establishment.
Donations from and fund raising by members of the IFPA will fund the Trust. The Trust will come under the ‘Gift Aid’ Scheme to enhance the donations.
Schools will be encouraged, as they are able, to offer a free place to deserving students.
There will be a separate Bank Account for the Charitable Trust with two council members as signatories. [Charitable Trust Chair and Treasurer].
The Charitable Trust committee will administer the International Aid Scheme and the UK Scholarship fund, maintaining a balance of financial support for both. All accounts, including final accounts, to be submitted to the Charities Commission to be prepared by the IFPA Secretary together with the bookkeeper at the IFPA office in Hinckley.
The Charitable Trust Committee will provide the AGM with an end of year report together with a financial report from documents supplied by IFPA office and propose budget[s] for the forthcoming year.
International Aid Scheme [IAS]
Objectives
Two sets of criteria will be established for the administration of the IAS.
1. Developing countries in which there are established training courses.
The IFPA registered principal tutors in eligible countries may apply for funding in the following instances:
For IFPA examination fees, internal costs plus cost of external examination.
Cost for translation of examinations paper.
External examiners fees.
As appropriate, graduates will be encouraged to establish an IFPA regional group.
2. Introduction of courses to developing countries.
This will apply where no IFPA course is currently offered and where a need has been identified.
A five to six year project would offer a yearly IFPA registered training course on a non-profit basis supported under the IAS Scheme.
Principal tutors, tuition material and essential course materials would be funded at cost.
Whenever possible local specialist tutors would be employed to contribute to the training.
Graduates will be encouraged to form an IFPA regional group.
Supplying support for five to six years creates the opportunity for the continuation of locally provided training to IFPA standards. By the conclusion of the project a number of graduates would be eligible to apply for IFPA registered assistant tutor, tutor or principal tutor status. It is anticipated that a course could then be established in the country by a registered principal tutor.
Applicants
Applications for the introduction of an IFPA registered training course under the IAS will be accepted from prospective course providers, eligible IFPA members or IFPA registered principal tutors.
In general applications will not be considered from those countries where a registered IFPA course is already in existence and offering at least one training course per year. However applications will be considered in those countries where geographical factors need to be taken into consideration.
Applicants must complete in full the form provided giving all relevant documentary information to the Charitable Trust committee.
To be considered for funding there must be a guaranteed minimum of 6 students on each course. Students on ‘newly developed’ courses will be expected to pay reasonable rates for the training course, some of which will be paid into the IAS fund.
The charitable trust will assure itself of the suitability of the applicants and the competence of the proposed local course administrator.
Providers
All IFPA registered principal tutors will be invited by the Charitable Trust Committee to join a register of training providers to indicate their willingness to provide training under this scheme. Training providers may be resident in any country.
Training providers must have fully registered course material and the appropriate facilities and abilities to administer an IAS course.
Training providers will need to demonstrate that they have had significant experience in teaching and running IFPA accredited training courses prior to their involvement in the IAS.
Training providers will be requested to state in full any allied commercial interests before being accepted to provide a course under the IAS.
Both Applicants and Providers must demonstrate to the satisfaction of the Charitable Trust Committee that the course will conform in full to the IFPA Regulations and Requirements for the IFPA accredited Aromatherapy Courses and IFPA Registered Tutors.
Course Material
Training Providers who submit course material for translation to the Charitable Trust Committee will, if deemed necessary, have funds provided towards the cost. The material is to be used solely for the designated course.
Only approved educational material will be translated under the scheme.
A complete copy of the translated course material will be lodged in the IFPA office at the commencement of the course. At the completion of the project the IFPA will return the copy to the course provider.
The translated course material remains the intellectual property of the Training Provider throughout their involvement in the IAS project.
The translated material may not be used within the designated country for the duration of the IAS project for any commercial purpose.
At the completion of the project, the Provider in any country may use the translated materials, for any personal or commercial purpose.
Administration
The Charitable Aid Trust will have overall responsibility for the administration of projects under the IAS Assistance Scheme.
Though the anticipated term of an IAS funded course will be five years the budget will be reviewed on a yearly basis to reflect changing conditions.
Each application will be examined by the Charitable Trust committee on an individual basis. Factors such as the developing countries economic status will be taken into consideration.
UK Scholarship Fund
A percentage of the yearly Charitable Trust fund will be allocated to provide scholarships to UK residents planning to attend an educational course within the UK.
An annual award will be made of at least one major scholarships providing substantial support towards the fees for a course. With the provision of several awards of lesser sums within a given annual Charitable Trust budget.
Scholarships/Awards will be made twice yearly, in February and August. Applications should arrive at the IFPA Office no later than January 1stand July 1s of each year.
The Principal Tutor must submit applications.
Principal Tutors should be satisfied that the applicant has a definite commitment to taking the IFPA training course and will be able to meet the balance of the training expenses.
Payment of the scholarship will be made directly to the Principal Tutor following completion of the necessary documentation.
The student must take up the scholarship place within 12 months of the award.
Schools will be requested that, when possible, they provide a free place on a course.
When established as therapists, those who have received help will be encouraged to repay some of their grant back into the IAS fund, to assist the IFPA in manning stands at exhibitions, to become involved in fund raising and regional groups.
Applicants must not be in receipt of other funding a declaration that funding is not being received from another source (e.g. in the case of a university course it could be funded by the LEA).
Educational Ventures
Many IFPA members provide voluntary aromatherapy within a health and social care setting. Members who work in such a setting may apply for an educational venture grant which would fund the initial setting up, cost of oils provided, laundering costs and travelling plus any other incidental expenses.
Awards would be decided by the Charitable Trust Committee on an individual basis. All receipts would need to be produced for expenses.
In return those awarded grants under this section would be encouraged to carry out some research or publish an article in the in-house journal on their experiences, results and findings.
The IFPA Acorn Research Award
The award will consist of a monetary sum plus academic support for a pilot scale project suitable for publication. Applications will be scrutinised by the Chair of Research and Science and a sub-committee of suitably qualified members or co-opted non-members before being passed to the Charitable Trust Committee for approval. Funds will only be released on the receipt of an approved protocol and regular updates.
The IFPA Case History of the Year Award
The award will consist of a small monetary sum and the publication in a peer-reviewed journal (currently the IJA). Applications will be scrutinised by the Chair of Research and Science and a sub-committee of suitably qualified members or co-opted non-members before being passed to the Charitable Trust Committee for approval.
From time to time, when funds are available, The Charitable Trust Committee will consider providing funds for research projects being carried out at UK universities which are directly related to the improvement of aromatherapy practice. Applications will be scrutinised by the Chair of Research and Science and a sub-committee of suitably qualified members or co-opted non-members before being passed to the Charitable Trust Committee for approval. Funds will only be released on the receipt of an approved protocol and regular updates.
Conclusion
The International nature of the IFPA will be advanced through the support for overseas projects.
The IAS will give significant support to therapists in developing countries to introduce the benefits of aromatherapy.
The establishment of International links opens up the opportunity of cultural and educational exchanges.
The IAS could be used to encourage wider interest in the IFPA training courses amongst potential students and the general public.
The use of regional groups to raise funds could make people in the regions feel more a part of the IFPA.
The amount of any major grant awarded will be a minimum of 50% and a maximum of 75% for students.
Minor grants will be less than 50% of the total cost
For new educational ventures a grant of between 25% and 50% may be awarded, depending on the amount applied for.
The total budget for the Acorn Research award and all other awards will be set annually and will be limited by the funds raised by the Charitable Trust.
IFPA CHARITABLE TRUST
EDUCATIONAL AWARD APPLICATION FORM